CCOC and Cahdco is hiring a Project Coordinator to support the CCOC development department and Cahdco, CCOC’s related non-profit housing development corporation.

Under the supervision of the Project Manager, Housing Development, and as a key member of the Development Team, the Project Coordinator will assist the Project Manager in planning, implementation, and tracking of real estate development projects; in particular affordable housing, on behalf of both Cahdco and CCOC. The Development Project Coordinator provides clerical and administrative assistance as needed.

Key Responsibilities

Assists with the management of the feasibility, planning, financing, and construction of real estate development projects, as outlined below. Responsibilities include, but are not limited to the following:

  • Project Administration – prepare the document used to track the scope, schedule, and budget (key performance indicators), assist in monitoring them throughout the phases of the project; aid in the creation of a detailed work plan and schedule that identifies and sequences project activities; create and update timely and detailed project reports.
  • Project Feasibility – assist the project manager in the analyses of potential property and development sites for acquisition; assist in the development of the draft pro forma models for project financial feasibility and update the pro forma as required and directed by the PM; assist and provide support to the project manager in the preparation and processing of planning applications; draft feasibility reports to share with clients.
  • Project Financials – prepare project paperwork and documentation including project invoices and purchase orders; draft project funding applications and ensure submissions are complete; assist in financial draws from project funding sources; assist and support the project manager in the development and tracking of project budgets including capital budget, operational budget, and project cash flow projections.
  • Procurement – assist in the engagement and monitoring of project team members and consultants.
  • Stakeholder Coordination – coordinate and organize events, regular meetings for clients, and board meetings with the client, the public, business partners, and peers; coordinate tasks and meetings with consultants, and develop the agenda, take meeting minutes, and circulate meeting minutes to the clients
  • Communicating and Reporting – assist in the drafting and preparation of professional documents to support the PM, including feasibility reports, business cases, funding proposals, financing applications, project charters, and project progress reports; undertake regular communication by email, in-person meetings, phone calls as required to ensure project deliverables are managed and received, that timelines and deliveries for documents and submissions are met; manage electronic and physical files to ensure all project information is organized, appropriately documented, and secure; create presentations slides and talking points as required; take transparent and accurate minutes and prepare final overview and record of the meeting.

Provides Clerical and Administrative Support to the Development Department and Cahdco as needed, as outlined below:

  • Providing research and solutions to general inquires of the department
  • Providing clerical support to the development team by assisting with paperwork and documentation, including invoicing, purchase orders, scheduling, processing supplier/contractor invoices
  • Providing administrative help with corporate records and archival material
  • Maintaining client relations
  • Organizing meetings between clients and the Development Department staff

Performs other duties as may be required by the Project Manager, Senior Project Manager, Director of Housing Development or the Executive Director.

This position supports the work of Centretown Citizens Ottawa Corporation, Centretown Citizens Housing Co-operative and Cahdco (Centretown Affordable Housing Development Corporation).

Education and Experience

  • Completion of a four-year technical degree
  • Three months of related work experience
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements
  • Experience in the fields of architecture, real estate development or municipal planning is considered an asset
  • Intermediate ability to use Microsoft Office, including Microsoft Project
  • Knowledge of Google Suite is considered an asset
  • Knowledge of Adobe Suite is considered an asset
  • Advanced written and verbal communication in English
  • Ability to communicate in French is considered an asset

Supervision and Decision-Making

  • Considerable decision-making applies to the performance of tasks, involving the manipulation of several moderately complicated variables. Processes are supported by numerous, well-defined methods and established procedures Provides occasional functional guidance toother employees and has peer coordinating responsibilities
  • Works under occasional supervision and chooses the best approach to come to a solution. Methods and procedures are numerous
  • Decisions may impact the work of others within the organization, moderate impact if errors are made Regular use of confidential information or access to occupied apartments

Working Environment

  • Regular use of confidential information Interaction with internal colleagues involves discussing or providing recommendations, interaction with external contacts requires tact and courtesy, primarily exchanging information
  • Normal office environment; periods of light physical activity (for example, intermittent sitting, standing or reading) Regular visits to apartments or construction sites Some degree of physical skill and coordination required (for example; basic keyboarding)
  • Work may be a little uncomfortable and may lead to minor injury or illness. The incumbent may experience considerable stress.

Benefits

  • OMERS defined benefit pension plan.
  • Employee and Family Assistance Plan (EFAP).
  • Generous time-off from day one.
  • Group Insurance and Supplementary Medical Plan (dental/eyewear) after three (3) months of employment.

Applying to the Role

To be considered for this role, please email your resume and cover letter to hiring@ccochousing.org

All applications must include the following information in the subject line: CCOC – Project Coordinator

Application Deadline is Tuesday, April 16, 2024.

We thank all applicants for their interest in the role, however, only those selected for an interview will be contacted. If contacted for an interview, please inform us if you require accommodation.

In the spirit of the Human Rights Code, we ask that resumes do not include personal data including, but not limited to age, health, marital and family status.

As an employer committed to the principles of employment equity, we encourage applications from all persons including Black, Indigenous and People of Colour, persons with disabilities, and persons of all sexual orientations and gender identities. We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code (2015) and the Accessibility for Ontarians with Disabilities Act (AODA).

For candidates with disabilities requiring an accommodation, you may contact hiring@ccochousing.org

We are hiring volunteer board members!

Are you passionate about the City of Ottawa and affordable housing? Do you want to make a real impact in your community? Do you want to grow your professional development skills alongside a thoughtful group of volunteers? If this sounds like you, you should consider running for Cahdco’s Board of Directors!